People who you have specified in your rule will receive your message template as a reply.People within your organization will receive your internal Automatic Reply Message.You can create message rules which are only being executed when the Automatic Reply feature is turned on. Press Save & Close when you have composed your message.Compose the message that you want to be sent as a reply.Click on the From… button and select all the (external) people that you want to send a reply to.Click on he Rules… button in the bottom left of the Automatic Reply dialog.Verify that the Automatic Reply for “Outside My Organization” is set to Off.Set the option: Send automatic replies.This allows you to turn on the OOF just for internal users and configure an additional rule to only reply to specific external contacts with a template. There is also an option to create rules which are only executed when the Automatic Reply is turned on. Method 2: Internal Automatic Reply and a Reply Rule for additional addresses You can send Automatic Replies only to Contacts outside your organization. When you enable the automatic reply only for people in your Contacts folder, verify that your Contacts folder indeed doesn’t contain any addresses of people you don’t want to send an automatic reply to.
There is a built-in option to only send the external reply to (external) people who are also in your Contacts folder or to everyone who sends you a message. Method 1: Internal and External Automatic Reply optionsĪll currently supported versions of Outlook and Exchange have the option to configure the Automatic Reply feature to only reply to internal users or set different replies for internal and external users. Note: If you are not using an Exchange account, you can use the guide "Out of Office Assistant / Automatic Replies / Vacation Responder" for alternative ways to set an Automatic Reply. You can also enable the Automatic Replies feature for internal users and only send external Automatic Replies to a select amount of contacts via an additional rule.Īn alternative approach would be to completely emulate the Automatic Replies feature by using a rule so you can be fully in control of who gets your reply and who doesn’t. You cannot directly set this level of exception for the Automatic Replies feature (also known as the Out of Office Assistant or OOF) in Outlook but there are a few methods available to still closely achieve this.įor instance, you can configure the Automatic Replies feature to only reply to external people who are within your Contacts folder. How can I prevent Automatic Replies to reply to certain addresses? I’d like to enable the Automatic Replies (Out of Office Assistant) feature, but it really shouldn’t send out an Automatic Reply to various addresses, like for instance mailing lists which I am a member of.
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